User Administration in Spock

Managing users and their roles effectively is crucial for maintaining the integrity and efficiency of your organization's leave management system. Spock integrates seamlessly with Slack, ensuring that user data remains synchronized and up-to-date. This guide outlines the procedures for managing users and roles within Spock.

User Synchronization

Spock automatically synchronizes user data from Slack daily. When a new user is added to your Slack workspace, they are imported into Spock immediately, ensuring that your user base remains current without manual intervention.

Spock User Roles

Spock offers a structured role-based access control system to delineate responsibilities and access levels:

Spock User

General users with permissions to interact with the Spock Slack App and access the Spock Dashboard.

General Manager (GM)

Holds comprehensive permissions related to human resources functions, including:

• Approving all leave requests
• Managing leave types, holidays, and leave policies
• Processing carryovers
• Overseeing teams
• Accessing all reports

Administrator

Responsible for non-HR functionalities, such as:

• Managing user accounts and their assigned roles
• Overseeing team structures

• Handling billing processes

  
  

Team Manager (TM)

Manages tasks specific to their designated team, including:

• Managing team members
• Approving leave requests within their team

Managing Roles in Bulk

To assign or modify roles for multiple users simultaneously:

1. Navigate to Settings > Users within the Spock Dashboard.
2. Select the users whose roles you wish to update.
3. Assign the appropriate roles as needed.
4. Save your changes to apply the new roles.

Managing Roles in an Individual User's Profile

For role adjustments on a per-user basis:

1. Sign in to the Spock Dashboard.
2. Go to the Members section.
3. Search for and select the user whose roles you wish to modify.
4. Open the user's profile.
5. Click on the Roles and Teams tab.
6. Select or adjust the roles as appropriate.
7. Save your changes to confirm the updates.

By adhering to these guidelines, you can ensure that user roles within Spock are managed efficiently, maintaining clear access controls and operational effectiveness within your organization's leave management system.